Application Due Date: 2012-12-24Overall ResponsibilitiesThe objective of the Facility Coordinator and Inventory Assistant position will be to work as Facility Manager's Supervisor, serve as Maintenance Personnel and Inventory Assistant for the Country Office Management Unit (COMU).Specific ResponsibilitiesAS FACILITY MANAGER'S SUPERVISOR:1. Verify their complain and present it to the management2. Work out the specification/collect it3. Prepare Purchase Request and follow up 4. Prepare internal request form and make sure the items are given to the Facility Managers5. Walk round the premises and check on the daily routine of the Facility Manager6. Supervise any job done to ascertain it after working hours and weekendsAS MAINTENANCE PERSONEL: 1. Take all staff complain on the issue of repairs2. Take charge of water and light bills3. Follow up with bill payment on electricity and water supply4. Take responsibility of following up with Water Board or PHCN whenever there is any disconnection on the supply5. Follow up with the Land Lord on any damage on the building and facilities issues6. Report any problem on the air conditioners to the management7 Take the AC to the LG Company for repairs8 Ensure the servicing of the office generator set and other repairs AS INVENTORY ASSISTANT:1. Verify all documents and post for Service Completion2. Verify all documents for Delivery Acknowledgement3. Post all internal requisition/Delivery Note4. Take monthly stock count in the store.OTHER DUTIES:1. Write all correspondences on the above issues2. Any other duties as may be assigned by supervisorQualifications1. University degree preferred.2. Significant Inventory and office management experience.3. Experience managing USAID-funded activities and thorough knowledge of applicable regulations and requirements, preferred.4. Excellent cross-cultural communication and interpersonal skills demonstrated by ability to interact professionally with culturally and linguistically diverse staff, clients and consultants.5. Analytical and organizational skills; demonstrated ability to work within a team, assess priorities, and manage a variety of activities with attention to detail.6. Skills in Excel Spreadsheets, QuickBooks or similar accounting software, as well as Word; comfortable in a Windows PC environment.
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